ROTINELY
Privacy
Updated 7 November 2026
1. Who is responsible
Raman Sanchenka operates Rotinely and this website. Contact: support@rotinely.app. Postal address: Stefana Banacha 59A/31, 31-235, Kraków, Poland. This notice describes the reviewed relaunch build and this website; older versions may have different iCloud behavior.
2. Routine data stays local in this build
The app stores routine and step names, durations, ordering, favorites, schedules, settings, an active-session snapshot and completion history on your device using SwiftData and local preferences. History may include routine names and timing even after a routine is deleted. A local pre-migration copy of the database may also be retained for recovery. We do not run an account system or a server receiving your routine content. iCloud sync is disabled in this build. Device backups, earlier iCloud copies and Apple services are separate and may retain data according to your settings. Do not enter medical records or other sensitive information you do not need for a routine.
3. Local diagnostics and Apple reports
Rotinely keeps up to 200 recent diagnostic events locally, plus cumulative counts, completion-day milestones and transaction identifiers used to avoid counting a purchase twice. Events include times, app actions and limited context such as product identifiers; routine titles are excluded from this diagnostic export. Nothing in this local funnel is automatically sent to us. Settings lets you review and share a report through the system share sheet. We receive it only if you send it to us. Apple may separately provide App Store sales, subscription and aggregate usage reports and, depending on your Apple settings, diagnostics or crash reports. These are not a live feed of your routine content. System logs and screenshots can contain content, so review them before sharing.
4. Notifications, voice and system integrations
Local notifications, Live Activities, widgets and Shortcuts may display routine or step names and progress. Someone who can see your device or Lock Screen may see this information. You can change notification previews and Live Activity permissions in iOS settings. Spoken step guidance uses Apple speech synthesis while the app is open; Rotinely does not record your microphone. Siri and other Apple services have their own privacy settings. The app does not integrate HealthKit, advertising SDKs, third-party tracking or a developer analytics endpoint in the reviewed source.
5. Purchases
Apple processes payments and manages your Apple Account and billing details. StoreKit supplies transaction identifiers, product identifiers, dates and entitlement status to the app to unlock Pro. We do not receive your card details from StoreKit. Transaction identifiers are not described as anonymous. Apple may provide developer financial and subscription reports under its terms. See Apple’s privacy policy.
6. Website and support
GitHub Pages hosts this website. Requests disclose technical data such as IP address, requested URL and browser information to GitHub for delivery and security under GitHub’s privacy statement. We add no analytics scripts, tracking pixels, advertising cookies, embedded video or newsletter form. Language selection uses ordinary links, not tracking storage. If you email support, we process your email address, message and attachments using Private Email (privateemail.com). Do not send payment credentials or sensitive routine content. Provider handling and retention are subject to their applicable service terms and privacy policy.
7. Purposes and legal grounds
Where we process personal data, we use it to deliver requested app/support services (GDPR Article 6(1)(b)), operate and secure the website and investigate faults (Article 6(1)(f), our legitimate interests in a reliable and secure service), and comply with legal obligations (Article 6(1)(c)). Optional sharing is your choice; any processing that requires consent will use Article 6(1)(a), with withdrawal available for future processing. Using the app or reading this notice is not blanket consent. We do not ask for health information or use routine content to profile health conditions.
8. Recipients and international processing
Data you send may be handled by our email provider and its service providers; website requests are handled by GitHub and its providers. Apple handles its services separately. We may disclose information when legally required or to protect legal rights. We do not sell personal data or share it for cross-context behavioral advertising. These services may process information outside Poland or the EEA. Applicable transfer mechanisms, such as adequacy decisions or standard contractual clauses, must be covered by the relevant provider arrangements; contact us for information about safeguards relevant to data we control. We do not claim that all data stays in the EU.
9. Retention and deletion
Local data remains until removed from the app/device; deleting a routine does not erase all history, diagnostic milestones or the migration backup. Deleting the app (rather than offloading it) ordinarily removes its local container, but cannot erase Apple records, backups, earlier cloud data or copies already shared with others. Manage those separately. For support correspondence, our intended retention schedule is up to 12 months after resolution, followed by deletion unless needed for a legal obligation or an active dispute. Hosting and Apple records follow their providers’ retention rules. We cannot remotely retrieve or erase data held only on your device.
10. Your rights
Where applicable, you may request access, correction, erasure, restriction and portability, object to legitimate-interest processing, and withdraw consent without affecting prior lawful processing. Email support@rotinely.app. We normally respond within one month under the GDPR, with lawful extensions explained where needed. We may request proportionate verification. You may complain to your local supervisory authority, including Poland’s UODO. Local-only data may need to be managed on your device; this does not limit rights over data we actually hold. US state privacy rights depend on the law’s applicability; contact us with a request. We do not make decisions producing legal or similarly significant effects through automated profiling.
11. Children, security and changes
Rotinely is a general personal-organization app, not a service directed to children under 13. We do not knowingly solicit children’s personal information. A parent or guardian should contact us about information sent to support by a child. Local device protections and reasonable access controls help protect data, but no system is guaranteed secure. We will update this dated notice when practices change and give additional notice where required. A policy change is not consent to new processing.